Employer of Record in Belgium (EOR in Belgium)

Hire Globally, Pay Locally, Expand Effortlessly

We serve as your Employer of Record in Belgium. With its central location in Europe and diverse economy, offers significant opportunities for international businesses looking to grow. However, Belgium’s regulatory landscape, including labor laws and tax regulations, can be complex, especially for those not already aware of local best practices. That’s why choosing an Employer of Record (EOR) in Belgium to serve as your local partner may be the best way to ensure a smooth market entry and ongoing compliance with all necessary regulations.

Want to have a Team in Belgium TODAY?

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We prefer to let others grow their business.

Want to Have a Team in Belgium TODAY?

Show me how to grow my business now!

We prefer to let others grow their business.

How It Takes Just Three Steps to Get Started with an Employer of Record in Belgium

Step 1: Comprehensive Planning & Needs Assessment

Your journey with an Employer of Record in Belgium, like INS Global, begins with a detailed consultation to understand your business objectives. This includes discussing the number of employees, their roles, and your timeline for your expansion into Belgium, ensuring that the Employer of Record can tailor their services to align with your goals.

Step 2: Streamlined Setup, Recruitment & Onboarding

Whether you are establishing a new team in Belgium or transferring existing employees, an Employer of Record handles all legal processes by legally hiring staff locally on your behalf. This includes managing visas and work permits, organizing payroll, contract management, and ensuring total compliance with Belgian employment regulations.

By acting as your legal employer in Belgium, Employer of Record service providers remove the need for you to set up a local entity, thus saving you valuable time and resources.

Step 3: Ongoing Management & Compliance Assurance

Once your employees are in Belgium and operating as usual, an EOR oversees ongoing HR and payroll functions. This includes processing salaries, managing employee benefits, and ensuring health insurance and social security contributions compliance. Employer of Records serve as a responsible HR interface, providing total security between you and your Belgian team, managing administrative tasks, and addressing employee concerns. All this allows you to focus on business growth with confidence.

The Advantages of a Belgian Employer of Record

Setup Streamlining

The right support helps you avoid the challenges of navigating Belgium’s tax system and labor laws. An Employer of Record simplifies the setup process, ensuring compliance from the start.

Expertise and Management Support

Belgium’s regulations can be intricate, but Employer of Records have the expertise and experience needed to keep your business compliant with local tax laws, labor regulations, and social security contributions.

Risk and Liability Minimalization

Acting as your legal employer in Belgium, an EOR reduces the risks associated with employment regulations and ensures compliance.

The Chance to Focus on Core Business Objectives

Delegating delicate HR tasks like recruitment, payroll processing, and tax management to your EOR allows you to use your time to focus on core business activities.

Cost Projections

Employer of Record services can be much more economical than establishing a local subsidiary and hiring an in-house team to run it. This is particularly helpful for smaller teams or temporary needs as it lets you avoid initial incorporation costs and ongoing administrative burdens like the overheads required to hire new local specialists.

Testimonial

Manuel Ramos

TERAO ASIA

Managing Director

We think INS Global is a good solution about starting business in new and complex markets. Understanding the market doesn’t mean you need to set up a company immediately.

 5/5

Choosing Between an Employer of Record and Company Incorporation in Belgium

While setting up a subsidiary in Belgium is often considered the default option for local expansion, opting for an Employer of Record offers several comparative advantages, including the following:

Time to Market – The business setup process in Belgium is expedited with an Employer of Record like INS Global, enabling you to start operations and hire staff much faster. Company incorporation can take several months of planning and documentation, whereas an Employer of Record can make your team operational within weeks or even days.
Compliance – Both Employer of Records and subsidiaries must comply with Belgian tax laws and labor regulations at all times when employing local staff. However, Employer of Records already have the specialized knowledge to handle these complexities and ensure continuous compliance without the need for in-house experts.
Expense – For small teams or temporary needs, Employer of Record services are often more cost-effective than establishing a subsidiary, as you avoid upfront incorporation expenses and ongoing administrative costs. For larger companies, Employer of Records provide specialized streamlining options that help you efficiently integrate new markets into multi-country payroll systems.
Control and Liability – While incorporation offers full control over HR, finances, and operations, Employer of Records can provide the same organizational control over your workforce while reducing administrative responsibilities and liability.

5 Essential Factors for Selecting the Best Employer of Record in Belgium

Choosing the right Employer of Record in Belgium can be critical for successful market entry, especially when you need trustworthy support and advice. To ensure you’re working with the right people, consider these 5 key factors:

Experience and Track Record – Seek an Employer of Record in Belgium with proven experience and a strong industry reputation like INS Global. Client testimonials and industry accolades can be used as indicators of reliability if they come from verifiable sources.
Comprehensive Service Offerings – Ensure the Employer of Record in Belgium provides all the services you need for your success or can customize their offerings to suit your needs. Employer of Record packages may include visa and work permit support, payroll processing, tax compliance, and more, all of which can be helpful in navigating Belgium’s tax and labor regulations.
Scalability – The right Employer of Record in Belgium should be able to scale its services as your business grows and changes. Their staff should be capable of managing an increasing workforce without passing you off to a faceless large-scale team or AI.
Clear Communication and Transparency – Choose an Employer of Record in Belgium known for providing clear and consistent communication. They should keep you informed about regulatory updates, impending deadlines, and potential issues as you need, without overburdening you. Look for a service that offers a single dedicated point of contact and online tools for easy access to essential information.
Transparent Cost Structure – Know how to compare the pricing models of different Employer of Record providers in Belgium by talking to multiple options. Ensure their fees are transparent and competitive with no hidden costs. Third-party advice can help you get the best value for your Employer of Record in Belgium.

Belgium - Labor Law Overview

Employment Contracts – Compliant Belgian contracts must be in Dutch, French, or English and outline all employment terms, including salary, benefits, working hours, termination clauses, and minimum wage requirements.
Probationary Periods – Probation periods in Belgium typically last up to 6 months.
Working Hours – Standard work hours in Belgium are usually 38 hours per week, with limits on overtime.
Paid Leave – Employees in Belgium are entitled to various types of paid leave, including public holidays, annual leave, sick leave, and maternity leave.
Health Insurance and Social Security – Both employers and employees contribute to health insurance and social security schemes.
Severance Pay – Severance pay is legally required in certain situations, such as termination without cause.

Navigating these complexities in-house can be challenging and time-consuming. Partnering with an Employer of Record in Belgium ensures your business remains compliant with labor laws by helping with contractor formation, leave and benefits tracking, contributions management, and much more. All this protects you from potential risks and allows you to focus on growth.

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FAQs

How does an Employer of Record assist international companies in entering the Belgian market?

An Employer of Record handles all legal, HR, and compliance tasks when employing workers abroad, allowing businesses to enter the Belgian market quickly without needing to establish a local entity.

What are the biggest financial benefits of using an Employer of Record in Belgium?

Using an Employer of Record in Belgium can be more cost-effective than setting up a local subsidiary, as it eliminates initial incorporation costs and reduces ongoing administrative expenses.

Can an Employer of Record help me manage visa and work permit processes in Belgium?

Yes, a Belgian Employer of Record manages the entire visa and work permit application process, ensuring compliance with local immigration laws and regulations.

What types of businesses can most benefit from Employer of Record services in Belgium?

Employer of Record services are beneficial for businesses of all sizes, but they’re especially helpful those seeking rapid market entry, cost savings, and reduced administrative burdens.

How does an Employer of Record ensure compliance with Belgian labor laws?

Employer of Records in Belgium have local experts who stay updated on regulatory changes and manage all compliance aspects, ensuring your business adheres to Belgian labor laws.

What level of control do I retain over my employees when using an Employer of Record in Belgium?

While the Belgian Employer of Record is the legal employer in all administrative capacities, you retain total control over day-to-day management and operational decisions regarding your employees.