Employment Services in China
INS acts as a Professional Employment Organization (PEO) and is therefore able to hire and employ an unlimited number of employees on your behalf (while acquiring the necessary Chinese working licenses for professional expatriates) giving your company the possibility to set up and/or develop its business operations in Greater China.
Understand Our Employment Solution in 2 Minutes
Structure of a Labor Dispatch Contract
Onboarding a Professional
Labor Contract Structure for an Expatriate in China
INS aims to offer a complete range of administrative and legal support services by locally sponsoring professionals to set up or develop our clients’ business here in China. Besides advising on how to set up a payroll structure for the employee, we further help our clients navigate through complicated negotiations regarding their local staff contracts, and handle administrative work procedures including possible contracts renewal or termination. INS makes sure that all rules and regulations are followed in compliance with the law.
SOCIAL INSURANCE CONTRIBUTION
13TH MONTH SALARY
Key Aspects of a Labor Agreement for Negotiation
INS’s clients are advised to include China-specific terms in their employee’s labor agreement. Our team of experts’ can give advice on a case-to-case basis and therefore guarantee an easy start to develop businesses in China, leaving the clients free to not worry about legal concerns or cultural miscalculations. Furthermore, our staff will keep you updated on fast-changing Chinese labor and taxation laws at all times.
► Starting Date, Duration
► Probation Period
► Leave Days
► Annual Holidays
► Notice Period
► Severance Pay
► Intellectual Property
► Non-Competitive Agreements
1. Contract Registration & Income Tax Declaration
INS Consulting will establish and register a locally compliant employment contract with the Professional(s) chosen by the Client, in accordance with guidelines provided by INS and in best practice and compliance with local labor laws.
2. About Chinese Social Security
INS can take care of social security compliance and registration, including social insurance and housing fund payments, as well as pension, insurance, maternity, unemployment and health contributions.
Since the reform made on July 1st 2011, foreign workers are also required to pay social security contributions. All foreigners with work permits and residence in China are affected by this regulation. INS Consulting will notify clients of the exact additional costs incurred in each specific case. Shanghai, as a special region in China, is the only city which benefits from special regulations in which employers are not yet obliged to make the Chinese social security payments for their foreign employees.
3. Immigration Procedure for Expatriates
Employment Post-Contract Options
CONTRACT RENEWAL & NEGOTIATION
In the case of a contract extension, INS will guide its clients through all necessary steps and furthermore will adjust new contracts to possible changes in laws or regulations that may have occurred (number of renewals allowed, seniority benefits calculations, etc.).
It is strongly advised to have support in case of conflicts regarding the termination of contracts. In case termination issues in connection with severance pay occur, INS will guide its clients transparently throughout the process.
Payroll & HR Management
Following the onboarding of a dispatched employee, INS handles the management of all necessary procedures on a monthly basis. By outsourcing payroll and HR Management to INS in China, INS provides precise, professional and trustworthy service and therefore guarantees a structured and transparent staff management for its clients. Furthermore, clients are given the opportunity to focus their resources on their core business activities. While being in control of the full HR management of their staff, foreign companies can focus their internal discussions toward business-related matters – leaving aside HR concerns.
Having established a large and reliable network, INS is able to sponsor an unlimited number of employees, giving our clients the opportunity to adjust their team at any point given the current need and demand. By sending a dispatched employee to China via INS, the following services are entirely taken care of:
Payroll data collection from the Client, including bonuses, commissions, and other information, at the end of each month
- Pay slip distribution to Professional(s) in accordance with local norms
In addition to helping master complex Chinese regulations and the resulting administrative burdens, our consulting team will offer its continued support in order to minimize our client’s vulnerability to risks related to the fast-changing tax and labor laws. This includes:
Withholding tax statement preparations which are dependent on both the salary structure and the working location in China
Income tax report generation and distribution to the Professional(s) and the relevant government authorities, only if required
Insight into regulatory changes such as maximum taxation amounts and rates, requiring updated budget plans
On-Site Management of Dispatched Employee
Due to the benefits of sharing the same time zone, INS offers 24/7 availability to our clients as well as their dispatched employees to take care of any and all questions and problems. Besides being available to react to arising issues at a speed that makes us essential to local productivity, INS is able to take care of additional services, leaving its clients fully able to focus on their core business.
Employee Follow-up & Reporting
Building a Team
During the establishment process in China, one of the main concerns foreign companies have is where to set up the physical center of operations. In our experience, clients who have had limited experience with Shanghai or China in general have found it difficult to find convenient locations suited to the area of their business due to the complex nature of the local market. In order to best respond to this issue, INS offers solutions tailored to your company’s needs.
Compatibility with a Local Structure Setup
Employee transfer procedures enable a smooth business transition, once the activity is already ongoing and stabilized, with local invoicing possible.
HR Expertise for Business Efficiency